Vendor Information

The Festival will take place in the Community Hall located at the Stratford Rotary Complex, 353 McCarthy Road, Stratford ON N5A 7S7.

Warning to vendors...we have had reports of scammers sending emails to vendors in an attempt to sell our attendee data, names, emails etc. We do not collect and store this data.

Festival open hours are Saturday, Sept. 7th from 9:00 a.m. to 5:00 p.m. and Sunday, Sept. 8th from 10:00 a.m. to 4:00 p.m.

Set-up times-2:00 pm to 7:00 pm on Friday Sept. 6th (preferred) or 7:00 am to 8:30am on Saturday. All booths must be set up and ready for customers by the Festival opening times.

Tear down time is between 4:00 p.m. and 6:00 p.m. on Sunday, September 8th. Vendors are asked to wait until the doors close at 4:00 p.m. to begin dismantling their booths.

Vendors cooking and/or selling prepared food including samples, MUST COMPLETE the Huron Perth Public Health food vendor application. The application can be completed and submitted on-line at - forms.hpph.ca/Partners-and-Professionals/Special-Event-Food-Vendor-Application

Vendor Booth Fees:

Standard booth - 10' x 10' - $280.00
Double booth - 10' X 20' - $420.00
Corner booth - 10' X 10' - $350.00
Corner with an
ajoining standard - 10' x 20' - $490.00

Introductory booth fee for new vendors - $200.00
This is a reduced fee for a standard booth for first time vendors at the festival.

Vendors who require an electrical supply must bring a 25' extension cord. An extra charge of $25 applies for plug in appliances (fridges, cookers etc.)…no charge for accent lighting.

Vendors must provide their own booth display accessories and refuse containers. Booths have high curtain backdrops and low curtains at the sides and are open at the front. We provide hooks so that light weight banners and posters can be hung from the the backdrop.Tables are provided...one per booth and two for corner booths with extra tables available on request. Stacking chairs are also available to those who want them.

We anticipate that all vendors will make a conscious effort to have attractively decorated booths.

All vendors and their staff members will be given identification badges that permit them to leave and re-enter the venue free of charge through either the Vendor Entrance (see site map) or the main entrance.
Please ask your staff members to wear their badge if they leave the venue and are planning to return.

Vendors will be provided with 2 coupons/per booth which can be used to purchase meals from the on-site food vendors. These will be distributed at opening on Saturday morning.

The Stratford Fire Department has instructed us that the Fire Code prohibits structures with covered tops (e.g. tents and canopies) from being set up inside the Community Hall at the Stratford Rotary Complex. These tops would prevent the flow of water from ceiling sprinklers from reaching the floor. Please ensure that any structure that you bring to the SKGF is in compliance with this section of the Fire Code.

Pets are not permitted at the Festival…Guide Dogs allowed.

Roving volunteers will be present to cover your booth for washroom or lunch breaks.

Ice/water is available on site…ask any of our roving volunteers for assistance.